Modern businesses and professionals have turned to flexible workspaces in recent years. These spaces have the versatility needed to continuously grow in the current business climate. Professionals opt for these spaces since they already have the essential business equipment.
Flexible office spaces do not have fixed layouts and can be reconfigured to suit business needs better. This allows more flexibility for employees and improves work efficiency and productivity. Hence, these workspaces offer a cost-efficient way to expand to new markets.
In this blog, we’ll discuss how a flexible office space for rent in the Philippines can help your business grow. We’ll also share the different flexible to help you find which setup works best for your business needs.
Types of Flexible Office Spaces
There is different flexible office space for rent in the Philippines. The most popular types among professionals and businesses are:
Coworking spaces: These are shared workspaces under one roof, rented out for a fixed time. They are popular among freelancers and contractors because they can be rented as needed. These spaces are equipped with ergonomic workstations, and seats are not assigned to a specific individual. Hence, these workspaces are less cluttered and not personalized, yet professional.
Serviced offices: They are fully furnished office spaces for rent in the Philippines and fitted with ergonomic furniture. Hence, they are ready to use once you sign the lease and typically have flexible lease options. Unlike traditional office space, this workspace has lower operating costs as basic amenities are available and included in the monthly fees.
Virtual offices: These are flexible workspaces that provide business addresses for registrations and mail. They also often offer secretarial services to help answer calls and inquiries. Some also provide meeting room access.
Hot desking: This flexible working arrangement is often found in coworking spaces. It is essentially workspaces rented and chosen daily on a first-come, first-served basis. They cannot be personalized as materials are cleared after use every day.
These different office spaces for rent in the Philippines offer flexibility to various businesses and professionals. They help save on office rental costs and promote work productivity and efficiency.
Benefits of Flexible Office Spaces for Market Expansion
Market expansion is typically expensive, so many businesses don’t even try. Fortunately, flexible office spaces can help them grow their businesses by providing the resources, scalability, and networking opportunities they need to thrive in new territories.
Here are the key benefits of flexible office spaces for rent in the Philippines.
Cost Efficiency
First, flexible offices are great for market expansion because they are cost efficient. They have lower upfront costs and capital than traditional office spaces because they have the basic equipment needed to run a business.
These workspaces are already fitted with ergonomic furniture, which helps you and your employees work comfortably. Ergonomic spaces also increase work motivation and productivity, which is good for your business.
Lastly, rental costs of flexible office spaces typically cover the rent, utilities, and amenities. They eliminate the hidden costs often associated with renting traditional office spaces. Hence, you can focus your budget on important matters to help your business meet a new market.
Scalability
Scalability is one factor that makes flexible office spaces great for business expansion. They have flexible lease terms. Thus, you can easily scale up or down as your business needs and only pay for the space you need. You can rent flexible office spaces for shorter periods.
As mentioned above, flexible office spaces for rent in the Philippines have different types. So, you can choose what you need or mix and match them. For example, you can use coworking spaces to collaborate with other professionals. Then, you can also use private meeting rooms to meet a small group or make private calls.
Strategic Locations
Flexible office space for rent in the Philippines is placed strategically, ensuring you get the right clientele for your business needs. They are typically in central business districts (CBDs) or near them, so you can access prime areas more cheaply. For example, renting a flexible office space in Ortigas brings you closer to both the south and north sides of the metro.
Being near or in the CBD will help you attract more talent, which is important when expanding your business. These places are desirable for new employees because they are accessible and near public transportation.
Finally, renting flexible office space in the CBD builds your business image. It tells potential clients and collaborators that you are an established brand, too.
Networking and Collaboration Opportunities
Flexible office spaces offer access to a professional community that can help with your market expansion. Coworking spaces, for example, have diverse communities of workers from different industries and backgrounds. They can inspire and help you find innovative ways to work in your new market.
Also, flexible office spaces make networking easier, as these places sometimes host networking events and workshops. Hence, they are helpful if you want to grow your connections and talent pool for your business.
How to Choose the Right Flexible Office Space
It’s overwhelming to pick the right flexible office space for your business because plenty of options are available. Not all flexible office spaces fit your business needs. Hence, understanding the key factors to consider when finding flexible office space for rent in the Philippines is important.
So, if you’re looking for the right flexible office space for your market expansion, here’s what to consider.
Assessing Business Needs
Does your business need a fast internet connection? Then, you need a flexible office space that provides it. The closer you are to the city, the better the connection. Virtual offices may also be great for your business if you don’t need physical space often.
Also, do you frequently have team meetings or meet private clients? Flexible office spaces with access to private meetings and conference rooms would be the best for you.
Evaluating Location
Choose the location that best suits your business. For example, expanding in a CBD may not be ideal if you have a tutoring business. Instead, find a flexible office space near a school or subdivision to find a suitable target market. Likewise, if you have a consultancy business, being near the CBD will help you find the right talent pool and more potential clients.
Also, if your employees commute from the north and the south, consider an office space for rent in the Philippines near public transportation. Ideally, it is also near fun and relaxing activities for your employees’ work-life balance.
For example, M Spaces has coworking spaces accessible to many activities and attractions for the best nearby after-work relaxation spots in Ortigas.
Comparing Costs and Contracts
Flexible office spaces offer lease flexibility. However, you should still check whether the place you want to rent has an all-inclusive package or separate bills for utilities and amenities.
Also, consider the short- and long-term cost implications when deciding how big the space should be and how long the lease would be. Consider how big the space should be to accommodate your business needs. Since it is easy to scale up or down, do not limit yourself to big spaces.
Lastly, opt for virtual offices in Philippines if you don’t meet your team in person and only need a business address. They can be more cost-effective in the long term if your business is purely online.
Conducting Site Visits
As we’ve mentioned above, not all spaces are made the same. So, you should always do a site visit before signing a lease.
Check the amenities available in the space and within its vicinity. Check the interior design of the space to ensure that it fits your business needs and identity. Also, ensure it is easily accessible to your potential clients and employees. Consider if there is a clear landmark to point to the building or if it is clearly marked on online maps.
Planning for a Smooth Transition
Shifting to a flexible office space is a cost-effective solution to test the waters for market expansion. It also offers more flexibility for scaling up or down to meet your business needs.
Here are some tips for a smooth transition to a flexible office space for rent in the Philippines.
Preparing Your Team:
- Communicate the reasons for the move and its benefits for the business.
- Address concerns and questions of team member
- Provide training for use of the new space and its amenities if necessary
- Establish guidelines for working in shared spaces
Setting Up Operations:
- Ensure the space has enough furniture to accommodate team members
- Ensure the space has the required equipment before the move-in
- Develop protocols for booking additional spaces, like hot desks, meeting rooms, and conference rooms
Using Space Effectively:
- Create diverse work areas by incorporating quiet zones, collaboration spaces, and phone booths to accommodate different work styles and needs
- Opt for hot-desking or desk-sharing and let employees use any available spaces
- Encourage clean desk policies to minimize clutter and boost work productivity
- Offer storage solutions for keeping personal items to reduce workspace clutter
- Implement remote work policies to reduce overall space needed in the office
Transition your business easily with M Spaces, the go-to flexible office space in the heart of Ortigas. We have 8 to 23 sq. m. private offices for 4 to 12 people, perfect for startups and small businesses looking to expand their business. All rooms are fitted with ergonomic furniture and high-speed Wi-Fi and LAN connection.
We also have soundproof meeting rooms for up to 22 people, which is great for meeting clients, investors, and large group meetings.
Check out our serviced spaces on Facebook or Instagram. Or contact us to learn more about our flexible office spaces and business solutions.
