Coworking spaces are diverse communities for professionals looking for flexibility and collaboration. They are places that you can rent whenever you need a space. They have an ever-changing dynamic atmosphere that may present challenges, especially regarding organization.
In this post, we’ll share strategies and tips on organizing and managing your coworking space in the Philippines for optimal work efficiency and productivity.
The Benefits of A Well-Organized Coworking Space
Although a coworking space cannot be personalized, it is easier to use as you don’t have to worry about decorating or filling the desk with unnecessary items. Often, assigned workspaces in traditional offices are so cluttered that you’re easily distracted at work.
You can minimize distractions that impede your workflow by staying organized in coworking space desks. Other benefits of a well-organized coworking space are:
- Cost effectivity. A well-organized coworking space ensures you focus on your daily tasks. It minimizes the need for deadline extensions, which costs money when renting a coworking space desk. You’re also less likely to lose your belongings and buy more since your space is not cluttered.
- Professional image. An organized coworking space desk also shows professionalism. You’re demonstrating to others in the room that you are reliable in completing your work. You’re also more clear-headed, as you’re not easily distracted in your career.
- Better time management. You can easily manage your time in coworking spaces because you are focused on your work. Moreover, these spaces allow for better organization of your day as everything is within reach. Need a meeting room? You can easily book one within a day. Need to print something? Printing facilities are also in the space.
- Positive mental state. A tidy coworking space desk is great for your mental health because you’re less distracted by clutters. You are less stressed because you focus on your work, not the space organization. Moreover, you’re more likely to finish your tasks daily, minimizing the risk of extra stress at home due to uncompleted projects.
A well-organized coworking space has significant benefits for professionals. It shows them you are a dependable worker and ideal partner or network for their businesses.
Coworking Space Management Tips
Coworking spaces allow individuals and businesses to focus on their daily tasks in a comfortable and professional environment. These spaces also improve work efficiency and productivity, especially if the place is well-organized and distraction-free.
Here are some coworking space management tips to keep your desk and day organized when using a coworking space in the Philippines.
Set clear guidelines and expectations.
Typically, you pay for a set time in coworking spaces. That is why you must have a clear schedule and daily guidelines. You can easily keep your day organized by:
- Scheduling use of coworking space facilities if possible. This will ensure the equipment or room is available when needed.
- Being respectful and mindful of shared spaces and noise levels. This helps keep the collaborative and professional environment in the coworking space.
- Only bring what you need to avoid cluttering your space and adding distractions.
Setting clear expectations also helps you appear more professional when sharing spaces with others. Moreover, these tips will eliminate risks of miscommunication and conflicts with others.
Utilize digital tools for efficient communication and scheduling
Another good practice in coworking space management is minimizing unnecessary document printing using digital tools for storage and organization. You can also keep your files on the cloud to reduce the risk of losing them in case of computer malfunctions. Other ways you can keep your day organized are:
- Utilize filters and folders in your email to sort through your messages and easily see your daily priorities.
- Use online calendars or mobile apps to keep track of your daily to-do lists. They help you stay on schedule and ensure you can finish your tasks within the rented time.
- Enhance your organization skills using project management software to track your current projects, tasks, deadlines, and progress.
It is also helpful to keep your devices organized by using folders to categorize your documents and for easy retrieval. You can also assign a formatted name for your documents, including the date and the project name, so you can easily sort through your files.
Here are the Top Productivity Apps that Would Help You Stay Focused.
Foster a sense of community and collaboration.
Coworking spaces are great places to find your community. To belong in any community, you must respect boundaries and differences when working in shared workplaces. Different types of people use these spaces, so it is important to be aware of other people’s cultures and avoid discriminatory statements and talk.
This last coworking space tip will help you avoid conflicts that may negatively affect your day and cause unnecessary stress.
Thrive in Your Coworking Space in the Philippines
Coworking spaces in the Philippines foster a professional environment that promotes productivity, efficiency, and collaboration. Staying organized in these spaces helps you reap these benefits and work more efficiently, resulting in less work stress at home and a better work-life balance.
M Spaces is a coworking space found in the heart of Ortigas Center. It has different private office sizes and meeting room venues fully equipped with audiovisual equipment for collaborative projects and networking.
Private office space sizes are micro (4-5 seats), medium (6–7 seats), and mega (8–12 seats). While meeting room sizes are small (up to 6 persons), large (up to 10 persons), and conference (up to 22 persons). You can check reviews and photos of these coworking spaces on Facebook and Instagram.
You can also contact us or email info@mspacesph.com for our rates and services inquiries.
